Contracts Manager

Eastern Province, KSA

Posting date: 02/09/23

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Industry: Facilities Management

Job Title: Contracts Manager

Position Reports to: Business Services Director

Location: Khobar, Eastern Province, Saudi Arabia

SUMMARY

The Contract Manager will oversee contracts performed in a spirit of partnership between the organization and the 3rd Party to deliver KPI-based services in a culture of continuous improvement.

  • Develop standard contractual terms and conditions aligned with local procurement policies and law
  • Manage client relationships and identify opportunities for improving contract structures
  • Analyze data and generate reports to identify the potential for business growth
  • Monitor KSA regulations relating to commercial aspects of the business
  • Undertake preparation of new contracts and negotiate contract terms
  • Oversee contractors’ and vendors’ compliance with contractual requirements
  • Use the contract rules, guidelines, procedures and best work practices to develop and strengthen a set of project-specific procedures to enhance the current Procurement Procedure
  • Monitor and ensure compliance with pre and post-contract activities: tender evaluation and award, contractual relationships with the Suppliers and Service Partners, i.e., all administration from contract definition and call for Tender to contract close-out
  • Act as a Contract Officer
  • Participate in preparing and maintaining procurement and contract strategy
  • Prepare and update when necessary, contract terms in coordination with Client legal advisors
  • Company advisor for FMA Project general terms and conditions
  • Prepare any type of contract appropriate to the nature of the services or goods required
  • Organize and manage pre-qualification and RFP (Request for Proposals) stages for all requirements according to procurement procedures
  • Participate in the evaluation of bids
  • During pre-mobilisation familiarise the relevant Project Contract Manager and Finance Team with the scope, Performance Management System and contract payment terms to enable cohesive ongoing contract management
  • Supervise claims, change orders and all negotiations
  • Ensure contract administration matters are efficiently concluded
  • Prepare activity reports and relevant statistics for the Project Director
  • Co-ordinate the planning, scheduling and progress of the procurement process activity in accordance with the Procurement schedule
  • Ensure contracts close out in a controlled, documented process
  • Retain securely primary documentation from all contract stages for future audit
  • Increase Client and Engie Team’s overall contractual/commercial awareness in commercial contract management
  • Be a mentor and workplace ‘buddy’ to any of our Client procurement or commercial team members, sharing experience and knowledge transfer to develop their individual skills and enhance Client capability.

Education / Certification / Knowledge

  • Associate degree in Business Administration or Business Management
  • Certifications in Commercial Management, Supplier Relationship Management, Contract Management and Procurement will be advantageous
  • Demonstrated proficiency in the Microsoft Office environment including Word, Excel, PowerPoint, and Outlook.

Experience

  • Requires a minimum of 10 years of related experience in similar roles

Skills/Abilities

  • Excellent business decision-making skills and the ability to manage multiple small and large projects in a fast-paced environment
  • Strong organizational skills, interpersonal skills and a positive customer service attitude
  • Self-starter with good project management skills who can work with minimal supervision
  • Strong verbal and written communication skills
  • Proven leadership and management skills
  • Strong communication and interpersonal skills
  • Ability to delegate tasks and supervise others.
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