Industry: Facilities Management
Job Title: Contracts Manager
Position Reports to: Business Services Director
Location: Khobar, Eastern Province, Saudi Arabia
SUMMARY
The Contract Manager will oversee contracts performed in a spirit of partnership between the organization and the 3rd Party to deliver KPI-based services in a culture of continuous improvement.
- Develop standard contractual terms and conditions aligned with local procurement policies and law
- Manage client relationships and identify opportunities for improving contract structures
- Analyze data and generate reports to identify the potential for business growth
- Monitor KSA regulations relating to commercial aspects of the business
- Undertake preparation of new contracts and negotiate contract terms
- Oversee contractors’ and vendors’ compliance with contractual requirements
- Use the contract rules, guidelines, procedures and best work practices to develop and strengthen a set of project-specific procedures to enhance the current Procurement Procedure
- Monitor and ensure compliance with pre and post-contract activities: tender evaluation and award, contractual relationships with the Suppliers and Service Partners, i.e., all administration from contract definition and call for Tender to contract close-out
- Act as a Contract Officer
- Participate in preparing and maintaining procurement and contract strategy
- Prepare and update when necessary, contract terms in coordination with Client legal advisors
- Company advisor for FMA Project general terms and conditions
- Prepare any type of contract appropriate to the nature of the services or goods required
- Organize and manage pre-qualification and RFP (Request for Proposals) stages for all requirements according to procurement procedures
- Participate in the evaluation of bids
- During pre-mobilisation familiarise the relevant Project Contract Manager and Finance Team with the scope, Performance Management System and contract payment terms to enable cohesive ongoing contract management
- Supervise claims, change orders and all negotiations
- Ensure contract administration matters are efficiently concluded
- Prepare activity reports and relevant statistics for the Project Director
- Co-ordinate the planning, scheduling and progress of the procurement process activity in accordance with the Procurement schedule
- Ensure contracts close out in a controlled, documented process
- Retain securely primary documentation from all contract stages for future audit
- Increase Client and Engie Team’s overall contractual/commercial awareness in commercial contract management
- Be a mentor and workplace ‘buddy’ to any of our Client procurement or commercial team members, sharing experience and knowledge transfer to develop their individual skills and enhance Client capability.
Education / Certification / Knowledge
- Associate degree in Business Administration or Business Management
- Certifications in Commercial Management, Supplier Relationship Management, Contract Management and Procurement will be advantageous
- Demonstrated proficiency in the Microsoft Office environment including Word, Excel, PowerPoint, and Outlook.
Experience
- Requires a minimum of 10 years of related experience in similar roles
Skills/Abilities
- Excellent business decision-making skills and the ability to manage multiple small and large projects in a fast-paced environment
- Strong organizational skills, interpersonal skills and a positive customer service attitude
- Self-starter with good project management skills who can work with minimal supervision
- Strong verbal and written communication skills
- Proven leadership and management skills
- Strong communication and interpersonal skills
- Ability to delegate tasks and supervise others.