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IMS Coordinator

Location - United Arab Emirates

Posted on - 06/05/24

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Job Purpose

The IMS Coordinator is responsible for ensuring the effective implementation of the organization’s Integrated Management System (IMS) on all work sites by coordinating its various components.

Reporting To: QHSE Manager
Department: QHSE

Key Responsibilities

  • Administer all IMS-related documents and files, including hardcopies and softcopies.
  • Circulate IMS-related information and instructions throughout the company.
  • Follow up on timely submission of recurrent and ad hoc documents to be received by the IMS Department.
  • Check monthly site reports and consolidate them into company reports.
  • Update the IMS library with new documents and remove expired documents.
  • Assist the IMS Manager in monitoring the implementation of IMS and SOPs for departments.
  • Conduct internal audits, including examining records, services, and documents.
  • Prepare internal audit reports.
  • Participate in external and recertification audits.
  • Organize and administer QHSE training practically.
  • Conduct internal training on IMS subjects.
  • Provide on-site support on QHSE matters.
  • Regularly check federal laws, ministerial orders, local orders, etc., and update the legal compliance checklist.
  • Provide administrative support for issuing and publishing procedures, etc.
  • Undertake any IMS-related tasks as assigned by the IMS Manager.

Skills Required

  • Sound skills and experience in office/site administration.
  • Knowledge of IMS requirements and implementation.
  • Internal Auditor in ISO 9001 / ISO 14001 / OSHAS 18001 preferred.
  • Skills in auditing, training, communication, and reporting.
  • Understanding of Facility Management procedures and methodologies for similar projects.
  • Proficient in using computer applications and MS Office packages.
  • HSE training on Manage Safely level, risk assessments, and accident investigation methods is a plus.
  • Proficiency in English is required, and proficiency in Arabic and Hindi is a plus.

Location: Dubai, United Arab Emirates

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